TC vs Assistant

In real estate, support is everything. As an agent, you already juggle showings, negotiations, client care, and marketing. At some point, it becomes clear—you can’t (and shouldn’t) do it all alone. That’s when many agents start thinking about hiring help. But what kind of help do you need: a transaction coordinator (TC) or an assistant?

While the two roles sometimes overlap, they serve very different purposes. Understanding the difference can save you time, money, and stress.

What is a Transaction Coordinator?

A Transaction Coordinator (TC) is a specialized professional who manages the administrative side of a real estate transaction—from contract to close.

Think of a TC as the project manager of your real estate deals. Their job is to ensure deadlines are met, paperwork is compliant, and communication flows smoothly between all parties (agents, lenders, escrow, attorneys, and clients).

A TC typically handles:

• Reviewing contracts for accuracy and compliance

• Tracking contingency deadlines (inspections, appraisals, loan approvals)

• Coordinating communication between all parties

• Managing disclosures and required forms

• Ensuring a smooth closing

At Capitol TC, we operate virtually and integrate directly with your systems, so you can focus on generating new business instead of chasing paperwork.

What is an Assistant?

An assistant, whether part-time or full-time, supports your overall business operations—not just transactions.

Assistants can take on a wide range of tasks depending on your needs, such as:

• Managing your calendar and emails

• Handling social media posting

• Marketing and lead database management

• Organizing open houses and events

• Personal errands or office management

An assistant is more of a generalist. They keep your day-to-day business running, but they may not have the specialized compliance knowledge needed to manage contracts.

The Key Difference

The main difference comes down to scope and expertise:

• A Transaction Coordinator is focused, specialized, and highly skilled in real estate compliance and transaction management.

• An Assistant is broad, flexible, and supports you in business and personal tasks beyond just contracts.

Do You Need a TC, an Assistant, or Both?

• If your biggest pain point is getting deals from contract to close without missing deadlines, you need a Transaction Coordinator.

• If you’re overwhelmed with marketing, scheduling, and business management, you need an Assistant.

• Many top-producing agents eventually hire both—a TC to protect their transactions and an assistant to keep their business machine running smoothly.

How Capitol TC Fits In

Capitol TC offers transaction coordination services nationwide, designed to save you time, reduce liability, and create smoother client experiences. Since we work on a per-transaction basis, you only pay when you close—no payroll, no training, no overhead.

That means you can scale your business confidently, knowing your transactions are in expert hands.

✨ Ready to experience the difference a Transaction Coordinator makes?
Contact us today to help make your life as an agent easier at
TC@CapitolTC.com or fill out a form.